Generator Faktur Proforma Gratis - Unduh PDF | InvoiceBean
Buat faktur proforma profesional dan unduh sebagai PDF secara gratis. Tambahkan incoterms, negara asal, periode berlaku. Pembuat faktur proforma gratis.
A proforma invoice is a preliminary invoice that the seller sends to the buyer before the goods are shipped or the work is completed. It looks almost identical to a real invoice — same line items, prices, tax, and total — but it is not an accounting document. Customs officers use it to estimate duties, banks use it to release advance payments or letters of credit, and procurement teams use it to issue a matching purchase order. Cross-border sellers in particular cannot live without proforma invoices: the document declares the country of origin, incoterms, and shipment value that customs will rely on. InvoiceBean's free proforma invoice generator gives you all the right fields — incoterms, country of origin, validity period, currency, and itemized goods — and produces a watermark-free PDF in seconds. No signup, no per-document fee, no data leaves your browser.
Required Fields Explained
- Proforma invoice number
- A unique reference (PI-2026-001) used by customs, the bank, and your own records — kept distinct from your real invoice series.
- Issue date and validity
- Proformas usually expire; the validity period protects you against price changes between quotation and shipment.
- Seller and buyer details
- Full legal names and addresses on both sides; required by customs for clearance and by banks for letters of credit.
- Incoterms
- FOB, CIF, EXW, DDP — the trade term defines who pays freight, insurance, and import duties.
- Country of origin
- Where the goods were manufactured; affects tariff rates and trade-agreement eligibility.
- Itemized goods
- Description, HS code where required, quantity, unit price, and total per line — customs needs this to value the shipment.
- Total value and currency
- The full declared value with currency code (USD, EUR, KRW) — the basis for duty calculation and bank advance.
How This Differs From Other Documents
A proforma invoice is not the same as a commercial invoice, even though they look similar. The proforma is issued before the transaction is finalized and is not a demand for payment, so it never enters accounts receivable. The commercial invoice, by contrast, is the binding payment request issued after shipment and is the document that records the sale in your books. A proforma also differs from an estimate or a quote: estimates are sales documents intended to win work, while proformas are operational documents intended to satisfy customs, banks, or pre-payment requirements. Compared with a purchase order, the proforma flows seller-to-buyer; the buyer often replies with a matching PO. Because proformas are often the basis for letters of credit and advance bank payments, the wording of the validity period and incoterms is unusually important — vague proformas can cost real money when an exchange rate shifts or a shipment is delayed.
Best Practices
- Always include incoterms; without them, the buyer and seller can disagree about who pays freight and import duty.
- State the country of origin clearly — customs systems use this for tariff classification and trade-agreement preferences.
- Use a separate number series (PI-…) so proformas never end up in your accounts receivable by accident.
- Set a realistic validity period for the price; international shipments often take weeks, and FX moves while goods are in transit.
- Mark the document "This is not a tax invoice" so the buyer's accounting team does not post it to AP in error.
FAQ
Apa itu faktur proforma?
Faktur proforma adalah tagihan penjualan awal yang dikirim kepada pembeli sebelum pengiriman atau penyerahan barang. Ini menjelaskan item, jumlah, dan harga tetapi bukan permintaan pembayaran — digunakan untuk bea cukai, impor/ekspor, dan tujuan persetujuan pembeli.
Apa perbedaan antara faktur proforma dan faktur komersial?
Faktur proforma diterbitkan sebelum transaksi selesai dan digunakan untuk tujuan penawaran atau bea cukai. Faktur komersial diterbitkan setelah transaksi dan merupakan permintaan pembayaran yang sebenarnya. Faktur proforma bukan permintaan pembayaran yang mengikat secara hukum.
Apa yang harus ada dalam faktur proforma?
Faktur proforma harus mencakup: detail penjual dan pembeli, nomor faktur proforma unik, periode berlaku, incoterms (syarat pengiriman), negara asal, daftar barang terinci dengan jumlah dan harga, dan nilai total.
Apa itu incoterms dan mengapa penting?
Incoterms (Syarat Perdagangan Internasional) adalah syarat perdagangan standar yang mendefinisikan tanggung jawab pembeli dan penjual untuk pengiriman barang. Incoterms umum meliputi FOB (Free on Board), CIF (Cost, Insurance, Freight), dan EXW (Ex Works). Mereka sangat penting untuk perdagangan internasional.
Bisakah saya membuat faktur proforma secara gratis?
Ya. InvoiceBean memungkinkan Anda membuat PDF faktur proforma profesional sepenuhnya gratis tanpa tanda air dan tanpa pendaftaran. Tambahkan incoterms, negara asal, dan periode berlaku dengan mudah.
Related Document Tools
- Generator Faktur — Bill clients after work is delivered.
- Generator Kuitansi — Confirm payment that has already been received.
- Generator Estimasi — Quote a price before work begins (non-binding).
- Generator Nota Kredit — Reduce a previously invoiced amount (returns, errors).
- Generator Purchase Order — Authorize a vendor to ship at agreed prices.
- Generator Surat Jalan — Travels with a shipment to confirm what was delivered.